Department Coordinator & Business Support

DEPARTMENT COORDINATOR & BUSINESS SUPPORT Reports to Vice President Platform Development PURPOSE OF THE ROLE The Department Coordinator & Business Support enables eƯective leadership and smooth business operations across Platform Development. As a full member of the Platform Development Management Team, you provide trusted support to the Vice President and management team by coordinating governance, communication, financial administration and key business processes. Acting as a central point of coordination, you create structure, drive follow-up and ensure that priorities move forward - allowing leaders to focus on strategic direction, people leadership and business delivery. MAIN RESPONSIBILITIES Enable eƯective management: Coordinate calendars, meetings, agendas, minutes and follow-up activities to keep priorities and decisions moving forward. Support planning and execution of leadership workshops, conferences and events. Support governance and business performance: Coordinate key business processes, planning, reporting and management follow-up, ensuring timely and accurate documentation. Manage financial and administrative processes: Support the management team in business follow-up, financial administration and coordination of key business processes. Support the management team with process adherence and documentation. Assist with purchase, invoice handling and other delegated administrative activities. Create structure and accessible information: Maintain the department’s document repository and ensure that important information is organized, current and easy to find. Drive clear internal communication: Coordinate department communications and help ensure that relevant information reaches the right stakeholders. Support people and workplace experience: Coordinate onboarding and practical coordination for new team members, oƯice improvements, work-environment updates and facilities access through Origo. Build strong working relationships: Collaborate closely with the GBT Management Team Executive Assistant and other key stakeholders to ensure smooth coordination across the organization. REQUIRED SKILLS, EXPERIENCE AND COMPETENCIES Strong administrative and coordination skills Financial and business administration understanding. Supporting multiple stakeholders in a fast-paced environment Handling confidential information with discretion Experience working in cross-functional teams and with internal processes Ability to work independently and proactively. Clear written and verbal communication in Swedish & English Experience in an administrative, coordinator, or project support role Experience from working in facility system is meriting (Planon, Ariba, Origo) Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, Word) PLEASE NOTE! Our client require that an adequate background check has been completed prior to the start of this assignment. Ework offer to conduct the necessary background check for a fee. Reach out to your Ework contact for more information if interested. Please see more information below. REGARDING NECESSARY BACKGROUND CHECKS: You, the supplier, must conduct a background check as soon as possible after the candidate has been chosen for the assignment. Please contact Ework ASAP if you want us to perform the check on your behalf, for a fee. As a part of the contract signature, you, the supplier, will also sign a ‘SELF-DECLARATION FORM’ confirming all requested Background Checks are completed. If you/your consultant is selected for the assignment, you are responsible to ensure the background check is completed before signing a contract. Our client reserves the right to request evidence of completion of these checks according to their expectations for the duration of the contingent worker assignment. If any deviations or discrepancies occur, the supplier should inform Ework and the candidate should not be moving forward in the procurement process. Any supplier awarded an assignment with our client needs to, at least, perform checks on: • Identity verification • Right-to-work confirmation • Address verification (covering approximately the last 10 years) • Education verification (highest relevant degree or certification) • Financial fitness (e.g., history of bankruptcy or significant debts) • Corporate directorship review (where applicable) • Criminal record check in accordance with local legislation • Basic open-source / media review (including social media) Please note! We offer continuously. That means that we sometimes remove the assignments before deadline. If you are interested we recommend that you apply immediately. PayExpress: We now offer a fast and smooth payment solution, so you don't have to wait through long payment periods. With us, you will receive your payment within 3-5 days after your timesheet has been approved. This benefit is included as standard in almost all our contracts with no extra work on your part. https://knowledge.eworkgroup.com/payexpress-get-paid-within-days-not-months