Executive Assistant | Administrative Assistant to Senior Leadership

<h2>Join a Swedish Deep-Tech Company Shaping the Future of AI Infrastructure</h2><p>Smart High Tech AB is a Swedish deep-tech company pioneering advanced graphene-enhanced thermal interface materials for next-generation electronics, AI infrastructure, semiconductors, data centres, and high-performance computing applications.</p><p>As we continue our international expansion and strengthen our global operations, we are looking for a highly organised, proactive, and service-oriented Executive Assistant/Administrative Assistant to support senior leadership and contribute to the efficient day-to-day operations of the company.</p><p>This is a unique opportunity to work closely with executive management, researchers, engineers and international partners in a dynamic, fast-growing and innovative environment.</p><hr><h2>About the Role</h2><p>This role combines executive support, administration, office coordination and operational assistance.</p><p>You will serve as a trusted partner to the Chairman, CEO, and management team, helping to coordinate activities, manage priorities, and ensure the smooth execution of daily operations across the organisation.</p><p>You will be expected to handle a wide range of responsibilities, from executive scheduling and international travel arrangements to office administration, communication coordination and various ad hoc projects.</p><p>The ideal candidate thrives in a fast-paced environment, enjoys solving problems, and can manage multiple priorities simultaneously while maintaining exceptional attention to detail and professionalism.</p><hr><h2>Key Responsibilities</h2><h3>Executive & Administrative Support</h3><ul><li><p>Support the Chairman, CEO and management team in handling daily business matters</p></li><li><p>Manage calendars, schedules and meeting coordination</p></li><li><p>Prepare presentations, reports, meeting materials and correspondence</p></li><li><p>Organise internal and external meetings, including agendas and follow-up actions</p></li><li><p>Handle confidential and sensitive information with discretion and professionalism</p></li><li><p>Assist management with various administrative and operational tasks</p></li></ul><h3>Communication & Coordination</h3><ul><li><p>Coordinate communication between management, employees, customers, suppliers and external stakeholders</p></li><li><p>Act as a liaison between the Swedish headquarters and the Chinese subsidiary</p></li><li><p>Support international collaboration and communication across departments and locations</p></li><li><p>Ensure effective information flow between stakeholders and management</p></li></ul><h3>Travel & Logistics</h3><ul><li><p>Arrange domestic and international travel, including flights, hotels, transportation, visas and itineraries</p></li><li><p>Coordinate visits from international customers, partners and suppliers</p></li><li><p>Manage travel schedules and last-minute changes efficiently</p></li></ul><h3>Office & Operations Support</h3><ul><li><p>Support the administrative operations of the company</p></li><li><p>Help maintain an organised, professional and welcoming office environment</p></li><li><p>Coordinate office supplies, vendors and service providers</p></li><li><p>Assist with event planning, company activities and visitor management</p></li><li><p>Support facility-related and practical office matters</p></li></ul><h3>Ad Hoc & Project Support</h3><ul><li><p>Handle a variety of ad hoc assignments and special projects</p></li><li><p>Assist with the coordination and follow-up of operational initiatives</p></li><li><p>Take ownership of tasks and ensure timely execution</p></li><li><p>Support managers across the organisation when required</p></li></ul><hr><h2>Who We Are Looking For</h2><p>We are seeking a highly organised and service-minded professional who enjoys being at the centre of a growing international organisation.</p><p>You are proactive, adaptable and capable of anticipating needs before they arise. You remain calm under pressure, manage competing priorities effectively and take pride in delivering high-quality support.</p><p>You enjoy working with people, building relationships and enabling others to succeed.</p><hr><h2>Qualifications & Experience</h2><h3>Required</h3><ul><li><p>Previous experience in an Executive Assistant, Personal Assistant, Administrative Assistant, Office Manager or similar role</p></li><li><p>Strong organisational and administrative skills</p></li><li><p>Excellent planning and coordination abilities</p></li><li><p>Strong attention to detail and ability to manage multiple priorities simultaneously</p></li><li><p>High level of professionalism, integrity and discretion</p></li><li><p>Proficiency in Microsoft Office and digital collaboration tools</p></li></ul><h3>Language Requirements</h3><ul><li><p><strong>Basic Swedish is required</strong></p></l