Facility Coordinator

Key Responsibilities:** - Manage front office services, including welcoming service providers, operating the switchboard, postal services, meeting rooms, key cards and loan keys. - Proactively ensure workplace services are maintained and operating effectively, including office supplies, printers, cleaning, waste management, coffee machines, fruit deliveries, security, plants, carpets and other office-related services. - Coordinate company vehicle administration, including inspections, servicing, repairs, and related documentation. - Register, coordinate and follow up on repairs, maintenance requests and facility-related service activities. - Support the coordination of vendors, contractors and landlord-related activities regarding repairs, maintenance and workplace services. - Provide administrative and operational support to the Facility Manager, including data collection, reporting and documentation. - Assist in ensuring compliance with company policies, workplace regulations and safety procedures. - Identify opportunities for continuous improvement and support workplace projects and service enhancement initiatives. **Essential Requirements:** - Minimum 3 years of experience in office administration, workplace services, facility coordination, reception, or a similar role. - Experience coordinating service providers, contractors and/or workplace-related services. - Strong organizational, administrative and communication skills. - Proven ability to manage multiple tasks simultaneously while maintaining attention to detail and proactively adjusting priorities when required. - Proficiency in Microsoft Office applications, including Outlook, Excel, Word and PowerPoint. - Excellent written and verbal communication skills in both Swedish and English. - Valid driver’s licence. **Personal Qualities** - Proactive, solution-focused, and hands-on, with a strong sense of ownership and accountability. - Self-motivated and capable of working independently across a broad range of responsibilities, while also being a collaborative team player. - Professional, confident, and trustworthy in interactions with employees, suppliers, contractors and external stakeholders, demonstrating high level of integrity. - Flexible, adaptable, and highly service-minded, with a commitment to delivering excellent workplace experience. **Desirable Qualifications:** - Knowledge of workplace health & safety and security practices. - Experience supporting office moves, refurbishments, or workplace improvement initiatives. - Experience in project administration, planning, coordination or similar support functions. Welcome with your application no later than 31 August 2026. SACO Ann Christin Bengtsson [AnnChristin.Bengtsson@hitachirail.com](mailto:AnnChristin.Bengtsson@hitachirail.com) Unionen Souvik Biswas souvik.biswas [@hitachirail.com](mailto:yang.wang@hitachirail.com) #LI-LP1 **Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at** [**https://www.hitachirail.com/careers**](https://www.hitachirail.com/careers) **.** **At Hitachi Rail, there is a place for everyone.** **We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view.** **It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.** **We would be delighted if you would be one of our followers at [https://www.linkedin.com/company/hitachirail](https://www.linkedin.com/company/hitachirail)** ### About Us Hitachi brings together the world’s greatest minds to help breathe life into new possibilities – and drive innovation for a better future. That’s why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world’s biggest challenges. Our people love technology – and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Hitachi vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there’s no challenge too great for our pioneers. And there’s no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons. 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