Marketing Operations Coordinator (Temporary)

Job Title: Marketing Operations Coordinator (Temporary) Requisition ID: R027970 Job Description: Job Title: Marketing Operations Coordinator (Temporary) Reports To: Vice President, Digital Gaming, 3rd Party Platforms Location: Santa Monica and Playa Vista, CA (hybrid) YOUR MISSION Are you looking for exciting business challenges, a short-term contract opportunity to work in the future of digital gaming, and a place to grow your career & network while learning and having fun? Join the Activision Blizzard King Gaming Digital Sales Team for a 12-month contract role! As part of the Gaming Digital Sales team, we are seeking a Marketing Operations Coordinator (Temporary) to support the day-to-day operations of the team. This role will work closely with the VP, Digital Gaming and the broader Digital Sales team to manage administrative functions, while also supporting the Director, Digital Store Marketing with the creation, processing, and follow-up of Purchase Orders, Insertion Orders, and other operational needs. The ideal candidate is a clear and confident communicator with strong attention to detail, a passion for building relationships, and an understanding of the inner workings of a sales organization. In this role, you will collaborate extensively with internal and external partners, help drive strategic insights, and navigate ambiguity while supporting the execution of comprehensive go-to-market plans. This is an excellent opportunity for someone with the right experience who thrives in a fast-paced, high-tech, and data-driven environment and enjoys working cross-functionally to help a team operate efficiently and effectively. The right candidate will have relevant work experience and be detail-oriented with the ability to focus on driving the success of the digital sales team and working within the larger structure of XBOX Gaming organization. This role requires strong communication skills to manage key internal and external relationships. This role is anticipated to be assigned as a hybrid work model position, with some work on-site at an Activision Blizzard office and some work remote. Priorities can often change in a fast-paced environment like ours, so this role includes, but is not limited to, the following responsibilities: Partner with cross-functional teams to plan, secure and analyze mobile platform marketing campaigns to maximize revenue and engagement across key marketing beats in a high-impact environment Being a collaborative and dependable team player, with high attention to detail CORE RESPONSIBILITIES Calendar Management and Meeting Logistics Provides strategic calendar management and time planning support for manager(s) (e.g., Vice President). Ensures preparation of meeting setting and participant attendance, involving team members in tactical logistic support as appropriate (e.g., booking rooms, troubleshooting audio-video [AV] and technical issues). Cross-Functional Collaboration and Communication Continues to build and leverage network across organizations to enable their team and leader's work. Serves as a liaison between executives and teams. Gathers information from partners across organizations (e.g., business managers, finance partners, peers) to prepare key stakeholders to distribute information to their teams. Communicates with external partners/audiences and third parties. Event Coordination and Logistics Owns the coordination, logistics, and direction for events. Delegates as necessary. Proactively drives actions needed to ensure event outcomes (e.g., developing workback schedule, checkpoints leading up to an event). Acts as a point of contact for events (e.g., changes). Collaborates and coordinates with stakeholders to set up events, as needed, and manages supplier and business relationships end to end. Resource Planning Manage office space assignments across two locations, and securing resources to support team success and efficiency Rhythm of Business (ROB) Understands and helps to implement rhythm of business (ROB) in line with recognized patterns, and proactively takes action on business cadence. Creates, builds, and adjusts plans within areas of responsibility in partnership with Business Manager. Executes meeting cadence around the ROB of the leader and the team. Travel Management Manages travel arrangements (e.g., accommodations, transportation) for Leadership Team and/or group. Facilitates communication across stakeholders ahead of travel. Guides less experienced colleagues, leveraging full knowledge of travel policies. Account Payable Management Manage accounts payable processes for commercial media and creative partners Manage vendor setup, establish purchase orders, and manage approvals Ensure timely payment of invoices Advise on accrual submissions Track, reconcile and report on invoices received, paid, and outstanding Work with marketing teams to review spend levels against PO’s and budgets Establish and maintain relationships with new and existing vendors Manage CRF/IO processes for commercial paid media campaigns PLAYER PROFILE Minimum Qualifications 5+ years Administrative or Business Support experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive leaders. 3+ years’ experience reviewing and managing administrative budgets and processing Purchase Orders (e.g., for events, travel, media Insertion Orders). Demonstrated executive presence, conflict resolution, cross-team communication, discretion, and comfort representing a leader and organization with internal and external stakeholders. Experience working with Accounts Payables - submitting internal documentation, tracking costs, reconciliation against invoices, etc. Possesses experience in the gaming or entertainment industry or an ability to exhibit a deep understanding of the gaming industry from personal experience High level of professional integrity, commitment to quality, and respect for a diverse work envi