Office Administrator & HR Coordinator (Part-Time)

<p>We're looking for a reliable and organized Office Administrator & HR Coordinator to support our day-to-day office operations and general HR matters. This role covers the practical, hands-on side of running an office — from managing supplies and coordinating with vendors to supporting team events and onboarding logistics.<br></p><p><strong>Responsibilities</strong></p><p><strong>Office Admin Activities</strong></p><ul><li><p>Monitor stock levels of pantry and stationery supplies and place orders as needed.</p></li><li><p>Coordinate with building management/landlord on facility-related matters.</p></li><li><p>Coordinate office cleaning schedules.</p></li><li><p>Log and track facility repair requests, including air-conditioning, furniture, and equipment.</p></li><li><p>Coordinate with repair vendors and technicians as required.</p></li><li><p>Process internal procurement requests from staff.</p></li><li><p>Track order status and receive and log incoming deliveries.</p></li><li><p>Issue and collect laptops and other equipment during staff onboarding and offboarding.</p></li><li><p>Maintain office and equipment inventory records, including assigned devices and the asset register.</p></li><li><p>Ensure office equipment, furniture, and appliances are kept in good working condition.</p></li><li><p>Respond to ad hoc administrative requests from staff.</p></li><li><p>Compile weekly and monthly operational status reports.</p></li><li><p>Update operational dashboards and KPI trackers.</p></li></ul><p><strong>General HR Matters</strong></p><ul><li><p>Assist in organising company events, including team socials, TGIFs, festive celebrations, and employee milestones.</p></li><li><p>Assist with event logistics, including venue booking, catering, and RSVPs.</p></li><li><p>Draft and post internal announcements.</p></li><li><p>Coordinate first-day logistics, including introductions and office tours.</p></li><li><p>Process onboarding and offboarding checklist items, including equipment returns and access revocation.</p></li></ul><p><strong>Requirements</strong></p><ul><li><p><strong>Singapore Citizen or Singapore Permanent Resident.</strong></p></li><li><p>Diploma or Bachelor's degree in any field of study.</p></li><li><p><strong>Able to work 1–3 days per week, 8 hours per day.</strong></p></li><li><p>Prior experience in office administration or HR coordination is preferred.</p></li><li><p>Comfortable with common office software, including Microsoft 365 and Google Workspace.</p></li><li><p>Strong organizational skills, attention to detail, and follow-through.</p></li><li><p>Discretion when handling confidential HR and company information.</p></li><li><p>Ability to manage multiple small tasks and coordinate with vendors effectively.</p></li></ul><p><strong>Nice to Have</strong></p><ul><li><p>Exposure to project tracking tools such as Jira or Microsoft Lists.</p></li><li><p>Experience organising office events or team activities.</p></li><li><p>Experience supporting a small or growing team.</p></li></ul><p><strong><em>We seek your understanding that only shortlisted candidates will be notified.</em></strong></p>