Operations Administrator

Operations Administrator Location: Kelana Jaya, Petaling Jaya HQ, Malaysia Support operational excellence at GAC Are you a fresh graduate or early-career professional who is organized, detail-oriented and eager to build a career in the shipping and logistics industry? Do you enjoy coordinating multiple tasks, managing documentation and working with different stakeholders to ensure smooth operations? If you are looking for an opportunity to develop your operational and administrative skills in a dynamic environment, GAC Shipping Malaysia wants you on our team. The Role The role provides efficient operational and administrative support to the Operations team. If appointed, you will coordinate shipping documentation, vessel licensing processes, vendor registrations, courier arrangements and other operational support activities to help ensure smooth and timely business operations. Key responsibilities include: Process and coordinate Domestic Shipping License (DSL) applications for vessels. Prepare and issue Bills of Lading (BLs) for Ship-to-Ship (STS) operations in coordination with the Operations team. Print and distribute Bills of Lading and ensure their timely delivery. Arrange courier services, including DHL, Lalamove and other logistics providers. Monitor and track incoming and outgoing courier shipments and coordinate with the Operations team to ensure timely delivery. Track incoming bunker samples and coordinate dispatch arrangements. Manage supplier onboarding and vendor registration activities. Handle vendor registration processes for clients and maintain accurate documentation records. Manage hotel credit facilities, including renewals and maintenance of approved credit arrangements. Provide administrative and operational support to branches across Malaysia. Undertake additional operational responsibilities in line with business requirements and professional development. Benefits Benefits may include flexible working arrangements, medical coverage, health screenings, development support, employee engagement activities, performance-based bonus eligibility, selected wellness/dental benefits, referral incentives, mental wellness support, birthday leave and subsidized parking.