Operations and Business Team Leader at Scottish Government

Job DescriptionAbout Scottish Government **Job description** The Emma Caldwell Public Inquiry, established under the Inquiries Act 2005, is an independent investigation into matters of significant national interest. Although independent of the Scottish Government, it is largely staffed by civil servants on assignment from SG, working under the direction of the Chair, Lord Scott. The Inquiry team is responsible for delivering a full range of administrative and operational functions, including policy development, strategic planning, finance, facilities management, security and communications. We are seeking to recruit an Operations and Business Team Leader for the duration of the Inquiry. The Operations and Business Team Leader plays a crucial role in managing the Inquiry's relationships with external contractors, coordinating facilities and logistics within the Inquiry office, and overseeing expenditure and financial forecasting. This is a cross-cutting role that requires the post-holder to work collaboratively with teams across the Inquiry, the Scottish Government and external stakeholders to ensure the delivery of a high-quality service and support the Inquiry's reputation as a trusted, open and accessible organisation. **Responsibilities** - Lead the Operations team to deliver planning and all logistics required to fit out (RIBA stage 5 – 7) and maintain the Inquiry office including liaison with lead building contractor, building management team and sub-contractors; securing cleaning and facilities management services; co-ordination of security assessments and ongoing risk mitigations and support for the smooth running of public hearings; - Be responsible for maintaining and improving robust financial management, forecasting and reporting of Inquiry expenditure, including supporting the Chair in meeting their statutory duty to avoid unnecessary costs; proper governance arrangements and application of the SPFM, and thorough analysis of expenditure for publication and associated media lines (in collaboration with the Head of Communications); - Lead on ensuring that position management arrangements, processes, systems and resources are in place to support the operational delivery of the Inquiry teams and take account of feedback; - Manage and develop positive relationships with contractors providing data protection officer, hearing broadcast and legal accountancy services, ensuring evaluation and contractual obligations are met within set durations and budgets; - Build and maintain strong working relationships with building management, facilities contacts of other tenants, SG Security and iTecs, Mitie and sub-contractors to ensure the ongoing functionality of Inquiry office and associated equipment and services; - Provide proactive support and strategic advice to the Deputy Secretary, Head of Operations and Senior Leadership Team (SLT), as required, ensuring timely visibility of key matters and appropriate consultation on significant risks, issues and decisions - Line management of the wider operations team. **Success profile** Success profiles are specific to each job and they include the mix of behaviours, experience and technical criteria (if applicable) that candidates will be assessed on. **Technical / Professional Skills:** 1. Operation Leadership and Management - Practitioner Level You can find out more about the skills required, here: [Core ODP Skills - Operational Delivery Profession](https://www.odp.civilservice.gov.uk/skills-framework-new/core-odp-skills/) **Experience** - Working knowledge of RIBA framework and proven ability to provide leadership in a project delivery environment, providing a quality service and collaborating with a wide range of professional services. - Strong understanding of budget management processes and milestones, with experience of forecasting and reporting in a non-core SG setting, plus handling of pro-active release of expenditure. **Behaviours:** 1. Changing and Improving - Level 4 2. Managing a Quality of Service - Level 4 3. Communicating and Influencing - Level 4 Find out more about Success Profiles. **How to apply** Apply online, providing a CV and supporting statement (of no more than 750 words) providing evidence of how you meet the behaviours, experience and technical skills listed in the Success Profile above. Both the CV and the supporting statement provided will be assessed against the criteria for the role. Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action. **Skilled Worker Sponsorship not being offered** Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK. Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment. If invited for further assessment, this will consist of an interview and presentation. Assessments are scheduled for w/c mid-September however this may be subject to change. **Recruitment Principles** As a government organisation, we adhere to the Civil Service Commission Recruitment Principles and we investigate any complaints received in relation to recruitment cases. **About us** The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles. 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