Paralegal / Legal Assistant

What You'll Do Prepare and submit documents to state and local regulators on behalf of clients — licensing applications, renewals, ownership disclosures, change-of-information filings, audit responses, and ad hoc agency requests. Track every submission to completion. Maintain entity filings for clients across multiple states: formation documents, annual reports, registered agent records, officer/director updates, good-standing certificates, and foreign qualifications. Manage client lease files end-to-end: organize executed agreements, track key dates (commencement, options, renewals, terminations), coordinate landlord consents and estoppels, and surface obligations before they become problems. Draft, redline, and route NDAs, vendor agreements, leases, and routine commercial contracts for attorney review — working directly with client stakeholders who need them signed. Own the contract lifecycle management (CLM) workflow: intake, naming conventions, executed copies, renewal calendars, and surviving obligations across the client portfolio. Track state and local cannabis licensing files: build and maintain renewal calendars, prepare disclosure packets, assemble exhibits, and coordinate signatures across multiple business units and jurisdictions. Utilize Legal ERP Software to track, deadline calendars, and reporting dashboards that give attorneys, clients, and leadership real-time visibility into licensing status, contract pipeline, entity standings, and regulatory deadlines. Communicate clearly and professionally — in writing and on the phone — with clients, state agency personnel, outside counsel, landlords, vendors, and internal teams. You'll often be the first voice or written word a client or regulator hears from MCS on a matter. Conduct practical legal research on regulatory, employment, real estate, and commercial matters and translate findings into clear, client-ready summaries for attorneys. Coordinate e-signature workflows (DocuSign), signature blocks, exhibits, and pre-signature checklists. Support litigation, subpoena response, and litigation hold administration — coordinating with outside counsel rather than running the matter yourself. Maintain strict confidentiality, attorney-client privilege, and document retention standards. Who You Are You've worked in-house and you understand the difference. You know the "client" is the business — not a billable matter — and you've learned to balance legal rigor with commercial pragmatism. You're a strong writer and a confident communicator. You know that a clean cover letter to a state regulator, a well-organized exhibit list, and a follow-up email that anticipates the next question can be the difference between a license issued on time and a deficiency notice. You're equally comfortable explaining a corporate filing requirement to a first-time founder and trading edits on a lease with an experienced landlord's broker. You're detail-obsessed, accountable, and discreet, and you treat every document like it's going to be reviewed by a regulator or a court. You hold yourself to the highest standards of accuracy and integrity, embrace technology to move work faster without losing precision, and take pride in being the person the legal team — and the clients — can rely on. Why Join Us We believe in integrity, dependability, and commitment to excellence. MCS exists to elevate the cannabis industry — providing the people, systems, and insights that power growth for licensees and operators across the country. This is an opportunity to grow with a company that rewards performance, values innovation, and is building the legal and compliance backbone of a maturing industry — helping redefine what legal cannabis can be. Qualifications Bachelor's Degree and/or paralegal certificate (or equivalent experience) 2+ years of legal assistant or paralegal experience in-house at a corporate legal department (highly preferred over law firm experience); experience at a regulatory agency or in a regulated business operations role also considered Demonstrated experience preparing and submitting documents to state regulators or government agencies (licensing filings, renewals, disclosures, compliance reports, or similar) Hands-on experience maintaining entity filings, leases, and contracts across multiple entities or business units Excellent written and verbal communication skills — comfortable corresponding directly with regulators, clients, landlords, and outside counsel Comfort working directly with business stakeholders (operations, HR, finance, procurement) and translating legal requirements into business-friendly guidance Experience operating without the structured support of a law firm environment — you've owned CLM intake, managed entity records, or run renewal calendars on your own Detail-oriented, highly organized, and comfortable working under pressure across competing client priorities and regulator deadlines Professional discretion and commitment to confidentiality Proficiency in G-Suite, Microsoft Excel, Adobe Acrobat, and project tracking systems like Monday.com and Asana Must be willing to work 100% on-site in our Edina Headquarters Successfully pass a pre-employment criminal background check Benefits and Compensation Pay range between $85k - $100k annually Health, Dental and Vision insurance Employee Assistance Program (EAP) 401K Employee Discount Program offering exclusive discounts from top national retailers Earned Sick & Safe Time (ESST) and Personal Time Off (PTO) Holidays observed include New Year's Day, 4/20, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day At Minnesota Cannabis Services, we believe great teams are built on trust, initiative, and follow-through. We invest deeply in our people — providing mentorship, on-the-job training, and opportunities for advancement across multiple sectors of the cannabis industry. Here, you’ll be part of a high-performing culture that values precision, reliability, and cont