Premises & Office Specialist / Safety and Security

Roschier is a leading law firm in the Nordic region with offices in Helsinki and Stockholm. We specialize in business law and cover a broad range of practice areas. The firm is well known for its excellent track record of advising on demanding international business law assignments and large-scale transactions. In total, Roschier currently employs some 525 staff members, including approximately 200 Business Operations professionals. Working as a Premises & Office Specialist/Safety and Security at RoschierAs a Premises & Office Specialist/Safety and Security, you will play a key role in ensuring that our office environment is safe, secure, efficient, and well-functioning. You will be responsible for security matters, acting as the main point of contact towards external service providers. The role combines operational coordination with hands-on problem solving and requires a strong service mindset, structure, and the ability to manage multiple stakeholders and projects simultaneously. You will work closely with internal teams and external partners to ensure that our office and facilities support the daily business needs in the best possible way. The role includes responsibility for office safety and security coordination, including physical security systems, access control, and local safety initiatives. The tasks of the role are varied, making it important that you are proactive, solution-oriented, and comfortable taking ownership in both operational and project-related matters. Your main tasks will include Physical security and safety Developing, maintaining, and continuously improving physical safety and security measures across the office environmentLeading and coordinating physical security matters, acting as the primary point of contact for security-related issues, and ensuring effective collaboration with security suppliers, guards, landlords, and other relevant internal and external stakeholdersWorking closely with IT Security experts to ensure alignment between physical and information security measuresSupporting general risk management related to physical security, workplace safety, and office operationsFacilitating and coordinating the local safety team and related safety activities Systems and access management Managing office access control systems, ID badges, and related software administrationCoordinating camera systems, user groups, entrance protection, and related security solutionsOverseeing fire protection systems and systematic fire safety work, including detectors, fire sections, inspections, and routinesNegotiating with relevant suppliers and coordinating security-related service deliveries Premises and workplace operations back-up Coordinating premises-related projects and office improvementsCoordinating Office Support and workplace-related matters as part of the overall safety and security framework Your profileAs a Premises & Office Specialist, Safety and Security, you will work closely with colleagues, suppliers, landlords, and external partners across borders. You will have the opportunity to contribute to the continuous development of our premises, office services, and physical security operations while growing both personally and professionally in a collaborative environment. To succeed in this role, we believe that you: Bring approximately five years of relevant professional experience within safety, security, facilities, workplace operations, or a related fieldHold a relevant degree or equivalent professional qualificationsAre a proactive, highly organized, and solution-oriented professional with the ability to effectively prioritize and manage multiple responsibilities in a dynamic environmentCombine strong analytical capabilities with a pragmatic approach to problem-solving, enabling you to identify risks, evaluate alternatives, and implement effective solutionsTake pride in delivering high-quality service and building trusted relationships with both internal and external stakeholdersDemonstrate strong coordination capabilities and stakeholder management skills, with experience managing suppliers, projects, and cross-functional collaborationsThrive in a collaborative environment and enjoy working across functions, teams, and borders within an international organizationAre self-driven and comfortable taking ownership of your area of responsibility while contributing positively to broader team objectivesPossess excellent communication skills, with full professional proficiency in both Swedish and EnglishHave strong digital knowledge and are comfortable working with Microsoft Office applications, experience with access control, security, or facilities management systems is considered an advantage We invest in youTo ensure your professional development, we offer an extensive learning program through Roschier University, tailored to support you at every step and equip you with the professional skills you need to excel in your role and in your career. Your applicationPlease apply by 31 August through the application link and attach your CV and cover letter. In your application, please motivate your interest in the role and Roschier. All applications should be sent via the application form due to GDPR regulations. We welcome applications in Swedish and English. Applications are reviewed on an ongoing basis, hence the position may be filled before the last application date. Candidates are evaluated based on their professional qualifications. Candidates will be asked to complete an online assessment package, including ability and self-evaluation tests. Reference checks will be conducted on shortlisted candidates. Please note that the final candidate will complete a conflict- and background check before joining. The requested information for the background check is provided and presented by the candidate, and no documentation is collected or stored by Roschier. 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