Project Coordinator

Key Responsibilities Coordinate day-to-day project activities and support Project Managers in the planning and delivery of projects. Assist with developing and maintaining project schedules, action items, milestones, and deliverables. Prepare and maintain project documentation, including meeting agendas, meeting minutes, action item logs, status reports, and project correspondence. Track project progress, deliverables, budgets, invoices, and other project financial information. Coordinate with internal technical teams and external stakeholders to obtain information and follow up on outstanding actions. Monitor project activities and proactively identify potential risks, issues, delays, and coordination requirements, escalating them to the Project Manager as appropriate. Organize and coordinate project meetings, workshops, conference calls, and other project-related activities. Prepare and coordinate project presentations, reports, and other communications for internal and external stakeholders. Maintain organized project files, records, databases, and project management systems in accordance with company and project requirements. Support project controls activities, including tracking scope, schedule, budget, resources, and project performance. Assist Project Managers with project administration, change management, invoicing, forecasting, and other project management activities. Follow up with project team members to ensure assigned actions and deliverables are completed on time. Contribute to the continuous improvement of project management processes, tools, templates, and workflows. Take initiative to identify opportunities to improve project coordination, communication, and efficiency. Perform other project coordination and administrative duties as required. Minimum Requirements Bachelor's degree in Engineering, Architecture, Project Management, Construction Management, or a related field, or an equivalent combination of education and experience. Preferred Qualifications Previous internship, co-op, summer employment, or academic experience involving project coordination, engineering, construction, consulting, or administration. Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines. Excellent written and verbal communication skills. Proficiency with Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook. Strong attention to detail and commitment to accuracy. Ability to work effectively both independently and as part of a multidisciplinary team. Basic understanding of project management principles, processes, and methodologies. Familiarity with project management or project controls software and tools. Experience preparing meeting minutes, schedules, reports, presentations, or other project documentation. Strong problem-solving skills and demonstrated ability to take initiative. Ability to communicate effectively with individuals at different levels of an organization. Ability to prioritize competing tasks and follow through on commitments. Interest in and willingness to pursue a professional designation (e.g., P.Eng. or OAA) related to their field of study. Interest in pursuing a career in project management and developing toward increased responsibility on multidisciplinary projects. PMP, CAPM, or other project management-related certification is considered an asset. Experience with tools such as Microsoft Project, Power BI, SharePoint, or other project management/project controls platforms is considered an asset. Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Relocation is not available for this position. Sponsorship for Canadian employment authorization is not available for this position. At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.   About AECOM   AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.  AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion i