Site Service Coordinator

Site Service Coordinator Position Summary We are looking for an experienced and proactive Site Service Coordinator for a long-term consultant assignment within a major industrial investment project in Luleå. The consultant will be part of the Owner's team and take an important role in coordinating and following up a broad range of site services required to support construction activities. The role combines hands-on site coordination with contractor management and commercial follow-up, ensuring that services are properly planned, ordered, executed and followed up in accordance with agreed scope, cost, schedule, quality and HSEQ requirements. This is a hands-on role with regular site presence and close collaboration with construction contractors, service suppliers and the wider project organization. The Site Service Coordinator will act as a key interface between different stakeholders, resolve operational issues and help ensure that site services are delivered safely, efficiently and cost-effectively. The service portfolio may include construction power and water, waste management, machine services, road maintenance, dust suppression, snow removal, rental equipment and other temporary site support services. Key Responsibilities Site Service Coordination Coordinate and follow up assigned site services throughout the construction project. Plan and coordinate service requirements together with construction teams, contractors and suppliers. Ensure services are ordered, mobilized and delivered according to project requirements. Maintain regular site presence to monitor service delivery and identify operational issues. Coordinate changes in service requirements as construction activities progress. Support mobilisation, demobilisation and handover of temporary site services. Contractor & Supplier Management Act as an interface between the Owner's team, construction contractors and service suppliers. Coordinate contractors and suppliers regarding scope, planning, execution and performance. Follow up contractor performance, quality and HSEQ requirements. Drive operational issues to resolution and ensure agreed actions are completed. Support clear communication and coordination between different stakeholders on site. Commercial Follow-up & Reporting Follow up scopes of work, service agreements, work orders and call-offs. Monitor service costs and support budget and forecast activities. Review and verify invoices and supporting documentation. Maintain accurate records of ordered and delivered services. Monitor relevant KPIs and contractor performance. Support reporting and continuous improvement of site service delivery. Required Qualifications Relevant technical or commercial education, or equivalent professional experience. Minimum 3 years of relevant experience in site service coordination, contractor management, construction support or a similar role. Experience working within an Owner's team or client organization in industrial, construction or infrastructure projects. Proven experience coordinating contractors and suppliers, including planning, ordering, execution follow-up and performance monitoring. Experience with construction utilities, waste management, machine services, temporary utilities or similar site support services. Good understanding of scopes of work, service agreements, work orders, call-offs and commercial contract requirements. Familiarity with Swedish construction contracts, procurement processes and commercial follow-up. Experience in cost control, invoice verification, documentation, reporting and performance KPIs. Good HSEQ awareness and understanding of contractor responsibilities and Owner's team interfaces. Strong organizational, communication and stakeholder-management skills. Professional proficiency in English. Ability to work regularly on site in Luleå. Meritorious Swedish language skills. Experience from major industrial investment or construction projects. Experience establishing or improving site service processes, reporting routines and contractor performance monitoring. Experience with digital procurement, cost management or reporting tools such as SAP, Kubicom, Power BI , or equivalent systems. Experience with mobilisation, demobilisation and handover of temporary site services during different construction phases. Previous experience coordinating several service areas simultaneously in a complex construction environment. Personal Attributes We are looking for someone who is: Structured, proactive and solution-oriented. Comfortable taking ownership and driving issues to resolution. Commercially aware while maintaining a strong focus on safety and quality. Comfortable working in a dynamic construction environment with changing priorities. Skilled at building effective working relationships with contractors, suppliers and project stakeholders. Able to manage multiple service areas and interfaces simultaneously. Practical and hands-on, with a will